• Classified Item

    Staff Assistant in the Secretariat of Doctrine and Canonical Affairs

    The Staff Assistant provides the primary administrative support for facilitating the work flow within the Secretariat.   Contributes to the Bishops’ strategic plan for the Conference. Demonstrates willingness and ability to understand, respect and contribute to the USCCB mission and to fulfill job duties in accordance with its Catholic identity.

    MAJOR DUTIES AND RESPONSIBILITIES:

    • Coordinates arrangements for committee and subcommittee meetings as well as for Secretariat-sponsored conferences and events.  These duties include arrangements for travel, lodging, catering, technology, meeting space, and other needs for staff, Bishops, consultants, and guests

    • Monitors monthly expense reports

    • Assists Directors in budget preparation

    • Processes payments and reimbursements and maintains financial records of the Secretariat

    • Drafts routine correspondence

    • Assists in preparing documentation for USCCB committee and subcommittee meetings

    • Manages electronic and paper files and maintains an accurate inventory

    • Coordinates material for archives and maintains accurate archival inventory

    • Maintains the workflow calendar of ongoing projects and correspondence

    • Records data necessary for the strategic plan and periodic reports

    • Performs preparatory research functions upon request of staff

    • Maintains Secretariat’s website

    • Coordinates video conferencing when needed

    • Maintains office supplies and coordinates maintenance of office equipment

    • Performs routine office tasks (i.e., photocopying, responding to telephone inquiries)

     
    QUALIFICATION REQUIREMENTS:

    Knowledge of the Catholic Church and its beliefs, practices, and structures

    Proficiency with Microsoft Office Programs and Outlook. Excellent verbal and written communication and organizational and time management skills. General office management and support, particularly in a religious or non-profit setting. Strong attention to detail.

    Ability to use independent judgement and to take initiative.  Demonstrated ability to work well with a team or staff, being able to work accept work from all team members. Experience assisting in budget planning and preparation. Experience drafting correspondence. Working collaboratively with peers, colleagues, and others to achieve mission goals and objectives Undergraduate Degree in Liberal arts, Theology preferred with 2-3 years’ administration experience.                                                          

    Please visit:  https://www.usccb.org/about/employment, for more information